Host an Activity at Cyclovia
Fun, entertaining activities that get people moving and connecting to one another are a big part of Cyclovia Tucson. We depend on businesses and organizations to host an activity that promotes movement, and engages event participants. Hosting an activity gives your organization a chance to be out in the community, to gain exposure and to have fun doing it. Please read this FAQ before registering your activity, hopefully it will answer any questions you have about becoming an activity partner.
Is it free to be an activity partner?
Yes, it is free to be an activity partner. Yet if you want to be featured in any marketing, or be able to select your location on the route, consider becoming a Featured Activity Partner for just $500. All benefits are outlined here. We just ask that you register ahead of time with your proposed activity. We reserve the right to deny activity partners whose activities are not in keeping with Cyclovia Tucson’s values (i.e. human powered, family friendly, active, fun!)
Why should I apply for the Featured Activity Partner?
Besides being awesome and donating $500 to keep Cyclovia Tucson free and frequent, you get a lot of value back for that $500. Think of it as a “mini sponsorship” and in return for your support, we feature your activity on the homepage of our website, create an individual page for you on the Cyclovia Tucson website with a photo, description of activity, link to your website, facebook and more. We also include featured activities in our press releases and offer premium location along the route where you get to choose where you want to set up your activity. And, we even snap photos of your activity during the event and post them live on social media, mentioning your company and linking to your website. Click here to see all the benefits of becoming a featured activity partner.
What kinds of activities do people set up?
The best activities are those that creatively represent your business or organization, but that get event participants involved. For example, a gym hosting workouts or fitness challenges. A dance group giving short lessons. A clothing store doing a fashion show. The local newspaper helped build a Paperboy Obstacle Course last year complete with a fake front door for a target! Sometimes activity partners are just individuals who want to share their passion for an activity such as slacklining or hula hooping or playing musical instruments.
I am representing a non-profit organization, am I allowed to table at the event?
There are lots of great organizations doing good work in Tucson, and we invite them to participate in Cyclovia to share what they do. However, we discourage organizations from simply giving out printed materials during the event. Please consider setting up a fun activity. This will bring more people to your table, and help keep Cyclovia Tucson an active, environmentally friendly event.
My business is on the route, what should I do?
As a business owner, you are encouraged to remain open as usual. Many businesses at past events reported increased sales due to more foot traffic. As a business owner along the route, you can keep doing what you have been, though you are encouraged to set up an activity in front of your store to bring in event participants! Please contact us with any concerns you may have about the event.
Is there a vendor application for the event?
The emphasis of Cyclovia Tucson is activity, thus we discourage activity partners from selling goods or services along the route. It is the lack of street vending that sets Cyclovia apart as an event. If you are a vendor, you may take this opportunity to set up a fun activity and make contacts. But please do not vend. Please note: businesses that are located on the route are allowed to sell as usual.
Will you provide power / a place to plug-in for activity partners?
Unfortunately we are unable to provide power to activity partners. If your activity requires electricity we encourage you to reach out to businesses along the route ahead of time to see if you will be able to use their power or look in to battery / solar-powered alternatives. If your activity needs to be set up near a specific business because you already have the business owners permission to use their power, please note it in the application.
What about tents or tables, do you provide those?
In order to keep Cyclovia Tucson free and frequent, we ask all activity partners to practice radical self-reliance and leave no trace ethics. Radical self-reliance means remembering to bring all the materials you will need to stay comfortable during the event, including: tables, chairs, pop-up shade tents, water, snacks, sunscreen, hats, handkerchiefs, duct tape, scissors, zip-ties, etc. Bring extra to share with neighboring activity partners and make friends! Leave no trace means exactly that: leave your portion of the route at least as clean, if not cleaner than when you arrived. We thank you for your help keeping Cyclovia’s reputation positive in the communities that host us!
Where do I set up my activity?
Please review the route before registering and note any location preferences in your application. Featured activity partners get to choose where they set up. We’ll do what we can to accommodate your request. You will not be able to set up on private property (e.g. parking lots) without permission from the owner. As the event gets closer, we’ll be posting and sending out a map with assigned locations. Please note that businesses located along the route get preference in front of their business.
How does set up work?
Instructions on set-up will be sent out at least a week before the event. These instructions include specific times and procedures to set-up and break-down. You will be able to use a vehicle to drop off equipment and supplies, but your vehicle will need to be off the route by no later than 9:30 am sharp. After 3:00 pm, vehicles may carefully enter the route again for loading up and removing equipment.
Ok, I’m in! Where do I sign up?
If you have any questions please contact firstname.lastname@example.org